Participant Visibility & Roster Privacy Tiers
Controlling who sees rosters, invite lists, and headcounts across public, private, and invite-only events.
Oct 11, 2026 —
Paul Stroud
Picklemix provides four participant visibility tiers so organizers can control whether rosters, invitation lists, and player names are visible to attendees, invitees, or the general public.
The 4 Visibility Tiers
| Tier Setting | What Participants See | What Public Viewers See | Best For |
|---|---|---|---|
| Full (Default) | Full roster names, open seat count, and invitee response statuses | Roster names and open seat counts | Open club mixers and community round robins |
| Accepted | Confirmed roster names only; pending invitation list is hidden | Confirmed roster names only | Competitive leagues and tournaments with invite lists |
| Count | Headcount only (e.g., \"6 of 8 seats filled\"); no player names shown | Headcount only | Corporate events and private member reservations |
| Hidden | No roster or headcount; event details and schedule only | No roster details visible | Confidential coaching clinics and VIP sessions |
What Admins Always See
Event admins and co-admins are never restricted by the visibility setting. On both web and mobile, admins have access to:
- Full Roster Details: Real names, placeholder status, and assigned seat numbers.
- Payment Status: Paid or Unpaid badges per attendee on fee-based events.
- Notification Reachability: Colored delivery status indicators for each participant.
Understanding the Reachability Indicators
On admin roster cards and waitlists, each participant displays a delivery indicator dot:
- Green Dot (Reachable): The member has at least one confirmed notification channel (a verified email address, or an active phone number with SMS/WhatsApp opt-in enabled). Messages and court assignments will deliver.
- Amber Dot (Unreachable): The participant has an unverified email, lacks an opt-in phone number, or is an unclaimed placeholder. Automated alerts cannot reach them directly.
How to Change Visibility
- Navigate to your event page and click the Players card.
- In the modal footer, click Options (or Participants & Visibility).
- Select your preferred tier (Full, Accepted, Count, or Hidden) and click Save.